Checklists

Safety Inspections

Behavioral Based Safety (BBS) Observation Checklist

A checklist for a behavior based safety management program focusing on employee actions, approaches and attitudes. This 56 question checklist should be used in the context of a behavior based safety (BBS) program that focuses on employee actions and decisions in regards to ergonomics, personal protective equipment (PPE), tools & equipment, environment and work area, procedures, lock-out/tag-out, fall protection, and chemical use.

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Confined Space Hot Work Permit Checklist

This checklist is required for operations within a confined space that produces arcs, sparks, flames, heat, or other sources of ignition. This checklist can be used to assure proper compliance when working in confined hot work areas by ensuring safeguards are in place and being followed (general, fire protection, distance, ceilings/walls). This checklist should be completed no later than 30 minutes before the work commences and should be posted along with an entry permit near the entrance to the hot-work confined space until the work is entirely complete.

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Confined Space Identification & Hazard Evaluation Checklist

A checklist for a behavior based safety management program focusing on eConfined spaces can pose a serious risk to employees. Employers are responsible for identifying confined spaces and taking the necessary precautions to protect the safety of their employees. This 5 part checklist is used to recognize hazards associated with confined space such as restricted entry/exit, lack of oxygen, presence of dangerous gases/vapors.

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COVID-19 Crisis / Pandemic Outbreak Management and Response Checklist

A 29-question checklist to assist businesses manage during a crisis / pandemic outbreak such as COVID-19. This checklist aims to help reduce health and safety risk to employees and visitors to a business (customers, clients, etc.) particularly in ‘public-facing’ office, retail, hospitality or food services settings.

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COVID-19 Crisis / Pandemic Preparedness Checklist for Businesses Checklist

A 38-question checklist to help businesses assess their preparedness for the impact of a crisis / pandemic such as COVID-19. This checklist covers aspects such business continuity; stakeholder communication; key employee considerations; supply chain disruption; travel restrictions, remote work, quarantines and physical distancing.

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COVID-19 Re-opening Checklist for Businesses

A 65-question checklist to help a business prepare for and assess readiness to re-opening after the COVID-19 shut down. This checklist covers Pre-opening Planning; Infection Control Policies & Procedures; General Infection Control Measures; and Infection Control Measures for the Workplace and for Premises Open to the General Public.

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Fire Risk Assessment Checklist

This 85 question checklist is used by risk and safety inspectors to identify fire hazards and evaluate current fire safety procedures within a facility or organization. It analyzes an entity’s preventative measures to reduce the risk of fire, as well as its procedures if such an event occurs. Key areas of focus include both physical aspects (heating and electrical systems, combustible materials, etc.) and behavioral aspects (employee knowledge of escape plans, housekeeping practices, etc.).

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Fire Extinguisher Inspection Checklist

Fire extinguisher inspection checklists are used by safety and risk personnel to monitor the presence, upkeep, and compliance of fire extinguishers within a facility or organization. This checklist should be routinely used to ensure all fire extinguishers are working properly.

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Facility Safety Inspection Checklist

This 129 question checklist is used to audit safety practices in a manufacturing facility setting. This checklist can be used to help prevent workplace incidents, injuries, and illnesses in relation to:

Housekeeping,
Walking working surfaces,
Emergency action,
Fire prevention,
Lockout tagout,
Confined space,
Chemical handling,
Welding equipment,
Electrical,
Contractors safety,
Guarding,
Personal Protective Equipment (PPE), and,
Forklifts.

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Hazard Analysis and Critical Control Point (HACCP) Food Safety Checklist

What is the HACCP Checklist?

The Hazard Analysis and Critical Control Point (HACCP) checklist provides a systematic and preventative approach to food safety regarding biological, chemical, and physical hazards. This 82-question checklist is essential at ensuring corrective actions are being taken throughout each step of the food production process and that the HACCP system is being followed.

These actions include:

  • Personal hygiene
  • Food preparation
  • Hot/cold holding
  • Refrigeration
  • Food and dry storage
  • Cleaning and sanitizing
  • Utensils and equipment
  • Garbage and disposal
  • Pest control

Before undertaking the HACCP checklist into a current food process, it is highly recommended to develop a HACCP plan which follows the HACCP principles. Internal audits should be scheduled regularly to ensure each step of the plan is successfully accomplishing its goal.

HACCP Plan

Formulating a HACCP Plan ensures that preventative measures are identified regarding food safety measures. HACCP plans can be generic templates, but any unique conditions regarding aspects of the plan during development need to be considered. While developing a plan may at first seem intimidating, a step-by-step general guide has been designed to assist in building a plan.

1. Formulate a HACCP team

Building a strong HACCP team is the foundation to an exceptional plan. These internal team members should be carefully selected from differing fields of the food business such as quality assurance, engineers, and machine operators. Team members from different fields and experiences within the production process allows for a better representation of the entire process from harvest to consumption. It is vital to train these members on the HACCP system as well as to maintain up to date training records for plan success.

2. Describe the food and its distribution

Here, the ingredients and raw materials within the food products should be identified. In addition, how the food is transported and stored such as if the product(s) are refrigerated, room temperature, a specific temperature range, or any other circumstances should be included in the HACCP Plan.

3. Define the consumers of the food and its intended use

Understanding and recording who the primary consumer of the product(s) is essential to a well-developed plan. These can include children, adults, seniors, or even specific groups such as vegetarians, vegans, immunocompromised, etc. Consideration should also be taken into not only the primary consumer base, but also consumer groups that deviate from the intended targeted audience. For example, meal replacement drinks are typically intended for seniors to ensure they receive their daily nutritional needs; however, middle-aged adults also purchase these products for personal consumption.

4. Build a flow diagram

Constructing a flow diagram clearly illustrates to entire food process and provides a clear and concise understanding for all employees. Benefits of building a flow diagram is that it helps to mitigate any confusion at any process step.

5. Verify and update the flow diagram

General reviews of these processes will need to be updated by the HACCP team. As processes are implemented and time progresses, areas of improvement may present themselves and it’s important for the team to continuously review the process and adjust the flow diagram accordingly.

HACCP Principles

To ensure that the HACCP plan meets its intended use, there are seven basic principles recommended to follow when creating this plan.

1. Hazard analysis

A hazard analysis will identify any potential hazards associated with the food product(s). These risks include biological, chemical, and physical hazards.

Biological hazards are hazards produced by an organism and include viruses, parasites, mold, etc.

Chemical hazards include food cleaning products, pest control substances, and other cleaning agents.

Physical hazards pertain to instances of foreign objects being introduced into a food product such as metal, or natural physical hazards such as bones.

2. Identify critical control points

Areas where control is possible to apply at any food production stage and is crucial at preventing a food safety hazard is defined as a critical control point (ccp).

3. Determine critical limits

Recording the minimum and maximum critical limits of control to prevent hazards assists in determining whether conditions are safe or unsafe.

4. Monitoring procedures

Continuous observation and recording of procedures provides validation of consistency at ensuring critical control points are within the safe allowance of the critical limits set.

5. Corrective actions

If there is a failure to control the limits identified, a set of predetermined actions should be formulated and acted on accordingly.

6. Verification procedures

In ensuring preventative rather than reactive actions are taken to ensure HACCP system success, verification and review of the plan and systems in place should be undertaken regularly.

7. Record-keeping and documentation

It is important to centralize the documentation of the HACCP system and should include the hazard analysis, the HACCP plan, a HACCP summary, and additional support material.

You may also be interested in:

Essential Ingredients In Food Safety: Making The Most Of GMP And HACCP

Using Certainty for food safety inspections

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Jobsite Safety Inspection Checklist

A checklist for a behavior based safety management program focusing on A 19 question checklist to evaluate the level of safety compliance at a jobsite (i.e. construction site), focusing on safety plans, jobsite hazards, PPE, safety equipment and permit requirements. This should be used on a re-occurring basis to preemptively identify job site safety hazards and issue corrective actions to prevent them.

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Lifting & Lowering Ergonomic Assessment Checklist

Certainty Software’s Lifting & Lowering Ergonomic Assessment Checklist

Certainty Software offers the tools necessary in performing lifting and lowering ergonomic evaluations and reducing health hazards. The 10 question checklist focuses on key risk factors such as the weight/location of the object, and the lifter’s body posture when performing lifts that could lead to injury.

Goals of a Lifting and Lowering Ergonomic Assessment

The primary objective when performing a Lifting and Lowering Ergonomic Assessment is to eliminate or minimize both physical and psychosocial ergonomic risks for employees. To meet occupational safety standards and promote safe lifting, the goals of the assessment are to:

  • Identify risk factor(s)
  • Quantify the risk
  • Develop preventative measures

What are the Benefits of Ergonomic Assessments?

Improves Productivity & Quality

Work environments that do not follow suitable comfortable working conditions can impact your staff’s productivity and overall quality of work. Specifically, when employees focus primarily on pain, they lose focus on the job task which ultimately impacts their work. Ultimately, workstations built around a fundamentally sound ergonomic program that prevents awkward or forceful exertions reduce worker frustration and leads to better outputs.

Reduces Costs

Investment in ergonomic assets that limits exposure to awkward postures, forceful exertions, harmful carrying tasks, or other physical stress can prevent the costs associated with short-term time off work as well as long-term workers’ compensation costs.

Improves the Safety Culture

An effective ergonomic program prioritizes worker safety and gives your staff confidence in their work tasks. While only one part of overall worker safety, an ergonomic assessment contributes substantially to the general safety culture.

How to Perform a Lifting & Lowering Ergonomic Assessment

A proper Lifting and Lowering Ergonomic Assessment is a combination of both qualitative and qualitative data that ensures the necessary safety measures are implemented in the workplace. There are basic 4 steps to perform a risk assessment:

1. Research Existing Data

Review previous reports and filings that can offer better insight into the current situation. This could include incidence reports, first aid logs, worker compensation claims, and injury report filings.

2. Take Internal Observations

Visually analyze the work environment and observe for any apparent risks or potential risks you, the safety manager, or any other individual performing the assessment may find. Additionally, it is an opportunity to communicate with staff and better understand the work environment, overlooked risks, and enhance the company’s safety culture.

3. Select the Assessment Tools

In order to collect the data and build improvements to your ergonomics program, we recommend using any combination of the tools that are listed below. Specifically, these ergonomic assessment tools are a way to measure your collected data for analyzing ergonomic risks. Afterward, it can then be compared to the regulatory recommendations from OSHA or other regulatory bodies.

Here are some ergonomic assessment measurement tools:

4. Analyze Data & Implement Solutions

With the collection of the company’s historical data, internal observations, and communication, and finally with the use of ergonomic assessment tools, risk factors can now be prioritized and scheduled for improvements. Additionally, the key insights gained also help to construct preventative measures of potential hazards in the future from coming into fruition.

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Near Miss Checklist

This checklist is used after a narrowly avoided accident, or ‘near miss’, that could have caused injury, illness or death to a person, or damage to property, given a slight shift in position or circumstance. With this checklist, you can record the date, time, location and description of the near miss incident, and include opinions on its probability of reoccurrence. This information can be used to prevent similar and potentially more serious accidents from happening again and for raising risk awareness within an organization.

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Office Health & Safety Inspection Checklist

A safety inspection checklist used to assess the health and safety standards of an office workplace. This 49 question checklist can be used to cover a range of office-related health & safety including lighting, storage areas, flooring, equipment, stairwells, washrooms, ladders, and first aid. This should be used by safety officers and office workers to identify hazards and determine what preventative measures should be taken to avoid injuries and accidents.

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OSHA 300 – Log of Work-Related Injuries & Illnesses

This checklist used to report work-related injury and illness information in accordance with OSHA’s Form 300 Log of Work-Related Injuries and Illnesses (Rev 01/2004). This checklist should be used to record every work-related death and every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. This checklist will allow you to identify and establish any persons involved with the event, and describe and classify the event.

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OSHA 301 – Injuries & Illnesses Incident Report Checklist Work-Related Injuries & Illnesses

Certainty Software’s 28-question checklist is used for reporting injury and illness incident information. Developed in accordance with  OSHA Work-related Injuries and Illness Form 301, this is one of the first checklists that we recommend to complete when a recordable work-related injury has occurred. This checklist ensures that all the data necessary when completing the OSHA Form 301 is recorded in a streamlined manner.

One of the many checklists that Certainty Software offers, the Injuries & Illness Incident Report Checklist ensures that regulatory standards are continuously being met. Additionally, Certainty Software helps to maintain internal safety standards, determine root causes, and uncover corrective actions.

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Personal Protective Equipment (PPE) Assessment Checklist

Certainty Software’s 28-question checklist is used for reporting injury and illness This 46 question checklist is used to assess the presence and use of Personal Protective Equipment (PPE) within an organization or facility. This checklist covers protective equipment for the entire body: hands, eyes & face, ears, respiratory system, foot, head, and body.

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Safety Shower Inspection Checklist

A checklist used to assess the presence and ongoing upkeep of safety showers within an organization. This checklist should be routinely used to ensure all safety showers are working properly.

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Self-contained Breathing Apparatus (SCBA) Inspection Checklist

A checklist used for Self-contained Breathing Apparatus (SCBA) inspections. It assesses the safety aspects of a SCBA system, including air mask, hose, and air pressure.

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Toolbox Talk Checklist

Toolbox Talks are short construction safety meetings that take place on worksites before the start of a workday. These safety briefings are informal run-throughs of potential safety hazards with on-site projects and complement construction safety training. This 12-question checklist helps guide the construction site supervisor, foreman, or other managers to conduct an effective Toolbox Talk. Overall, Certainty Software’s Toolbox Talk checklist ensures consistency, identifies current and potential safety hazards, and helps to develop preventative actions when performing a Toolbox Talk.

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Vehicle Inspection Checklist

TA 45 question checklist for the full inspection of a vehicle. Question sets for: Vehicle Information; Windows & Mirrors; Lights; Tires; Safety Equipment; Vehicle Operation, Brakes & Steering; Vehicle Fluids & Maintenance, and Trailer Hitches & Towing Equipment.

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Warehouse Safety Inspection Checklist

What is a Warehouse Safety Checklist?

Used primarily by safety officers and warehouse workers, Certainty Software’s Warehouse Safety Checklist is a tool to assess safety compliance and risk mitigation in warehousing environments. This 85 question safety checklist helps to locate safety hazards in the work environment while also determining the preventative measures necessary to avoid future injuries and accidents.

Inspection areas that Certainty Software’s Warehouse Safety Checklist covers include:

  • Housekeeping
  • Fire safety
  • Emergency preparedness
  • Hazard communication
  • Compressed gas
  • Required postings
  • Flammable cabinets
  • Eyewash/shower stations
  • Confined spaces
  • Lockout/Tagout
  • Ladder safety
  • Electrical safety
  • Rack safety
  • Personal Protective Equipment (PPE)
  • First aid kits/supplies
  • Loading dock safety

And much more.

How to Conduct a Warehouse Safety Inspection

To conduct an independent warehouse safety inspection, possibly in preparation for a safety audit, it is recommended to follow these 3 general procedures:

1. Perform a Walkaround

A walkthrough allows the inspector to take note of warehouse operations and uncover potential hazards that infringe on health and safety standards or regulations. Using Certainty Software’s checklist will ensure that all major hazard areas are accounted for.

2. Compare Observations/Safety Program With Recommendations From Authorities

It’s important to ensure that your safety program and observations you’ve made from your walkaround(s) and other general feedback align with the recommendations of occupational safety compliance authorities on a regular basis.

For instance, in The United States, warehouse managers can compare their safety program to that of the Occupational Safety and Health Administration’s (OSHA) standards.

3. Develop Course of Action

If a hazard has been identified, it’s important to set action points to strategize a remedy and return the work area(s) into safe working order. A plan should be constructed to not only remove the hazard but also highlight a timeline of completion.

What to Look for in a General Warehouse Safety Inspection

Here are some common areas to inspect to ensure general warehouse safety:

Building Condition

This includes both the interior and exterior of the building. Observe the condition of walls, windows, ceilings, flooring, and doors and note any evidence of damage.

Lighting

Maintaining adequate lighting ensures warehouse employees avoid severe or fatal hazards. Not only should the lighting be inspected at warehouse workstations, but also emergency exits, corridors, loading docks, lunchrooms, office spaces, and bathrooms.

Fire Safety

Depending on the quantity of hazardous material within the warehouse, take count of the number of fire extinguishers and determine whether there is an adequate amount in an appropriate vicinity. Additionally, inspect the condition and quantity of sprinkler systems and fire alarms.

Hygiene and Cleanliness

Examine if there is any unnecessary trash that poses a risk of fire or trip hazards. It’s vital to have workstations and walkways that are clear of obstructions.

Ventilation

Inspect ventilation systems and observe if there is any dust build-up or general blockage to help warehouse employees maintain a safe working environment.

Storage Area

It’s important to provide clear corridors for forklift operation in the storage area and should be inspected for any obstructions such as garbage, pallets, or other possible safety hazards. Additionally, inspectors should check the condition of pallet racking and individual pallets.

Personal Protective Equipement (PPE)

Observe whether the appropriate personal protective equipment such as hard hats, protective eyewear, gloves, are being used when necessary.

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Quality Audits

Gemba Walk Checklist

The Gemba Walk checklist offers an efficiency-enhancing tool for management when completing a Gemba Walk. Questions include identifying current standards and procedures in place as well as any inconsistencies with either based on the observations during a Gemba Walk. This 22-question checklist is divided into 5 sections:

  1. Processes & Standards
  2. Problem Solving
  3. Support
  4. Improvement
  5. Observations and Completion

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Good Manufacturing Practices (GMP) Inspection Checklist

This 115 question checklist is used to determine a facility or organization’s level of compliance with Good Manufacturing Practices (GMP) – Active Pharmaceutical Ingredients. This checklist covers all key systems within a facility, including inside/outside premises, lockers and cafeteria, shipping/receiving, equipment, extrusion, cleaning, and pest control. Using this checklist you can evaluate the manufacturing protocols in order to identify problem areas and assign immediate corrective actions.

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ISO 9001: 2015 Evaluation Audit Checklist

The ISO 9001: 2015 Audit Checklist is used to evaluate an organization’s Quality Management Systems (QMS) and its compliance against the 9001:2015 standard. This 298 question checklist can be used to audit all aspects of a certifiable quality management system, including leadership, planning, support, operations, evaluations and improvement.

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ESG Assessments

ESG Checklist

This ESG checklist is used to assess a company’s environment, social and governance practices and sustainability. The checklist can be used by a company to assess its own performance or that of its suppliers and supply chain.

This ESG checklist is equally applicable to asset/portfolio managers, fund managers, wealth managers, banks and institutional investors and anyone looking to assess the risk management activities and sustainability of companies issuing securities.

This ESG checklist has:

50 questions on environmental performance including: Environmental Management; Climate Change; Air Pollution; Hazardous & Toxic Material Management; Natural Resources Management & Use; Waste Management; Regulatory Compliance; and Pollution Prevention & Cleaner Production.

50 questions on social performance including: Worker Health & Safety;;Human Rights & Labour Practices, Regulatory Compliance; Community Involvement; and Consumer Safety & Product Safety.

60 questions on corporate governance including: Board Structure, Independence & Accountability; Ethics & Codes of Conduct; ESG Management Practices & Processes; Supply Chain Management; Data Privacy, Security & Management.

You may also be interested in:

ESG Assessment for Companies & Supply Chains

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ISO 14001 EMS Audit Checklist

Certainty Software ISO 14001 EMS Audit Checklist

Internal audits ensure that businesses are meeting their compliance obligations and are maintaining a level of adequacy required by the ISO 14001 Environmental Management System. Not only will this performance evaluation offer a current evaluation of compliance, but will also support developing improvements and preventative measures.

Certainty Software’s 89-question ISO 14001 EMS certification audit checklist streamlines a company’s EMS internal audit program and assess’s general readiness for an external ISO 14001 audit. Aspects of the internal audit checklist include:

  • Environmental policy
  • Environmental aspects
  • Legal requirements
  • Objectives and targets
  • Resources
  • Training
  • Communication
  • Documentation
  • Control
  • Emergency preparedness and response
  • Monitoring and measuring
  • Nonconformity
  • Corrective action
  • Preventative action
  • Audits

What is an Environmental Management System (EMS)?

Incorporating an environmental management system (EMS) develops a set of standardized practices and processes that reduces its environmental impact while also increasing a business’s operational efficiency. Companies that utilize EMS increase the likelihood of reaching their environmental performance objectives through consistent review, internal audits, and continual improvements to meet their environmental objectives.

What is ISO 14001?

Obtaining ISO 14001 (International Organization for Standardization) certification offers an assistive tool for businesses to design and build a standardized Environmental Management System (EMS). The ISO standards ensure a businesses’ scope of the environmental management system meets the ISO internationally recognized regulatory requirements.

Benefits of ISO 14001

Certification from an internationally recognized organization like ISO greatly reduces an organization’s environmental impacts on society and helps to meet its environmental objectives. Specific benefits of ISO for an organization’s EMS include:

Improved cost control 

ISO standards for an environmental management system reduce significant environmental impacts and ultimately prevent liability costs. Additionally, based on environmental management system requirements, cost savings are sought through the conservation of materials and energy.

Improved public image

Customers can appreciate the effort put forward by an organization seeking to eliminate its adverse environmental impacts which can lead to a greater public image of a business.

Enhanced the safety culture

The standards set by ISO 14001 supports a culture of continuous improvement through consistent review of business processes and reducing significant environmental aspects. From top management to floor staff, continuous evaluation and idea-generation can develop to search for ways to reach a company’s environmental objectives.

How to Become ISO 14001 Certified

Becoming ISO 14001 certified involves numerous business requirements. The requirements of ISO and its expectations of interested parties include:

  • Meeting environment compliance requirements
  • Showing strong internal communication
  • Defining an environmental policy
  • Defining operation criteria for environmental goals, targets, and objectives
  • Operational planning of how to monitor progress
  • EMS performance audit

ISO 14001 EMS Internal Audit General Steps

1. Schedule the Audit

While an obvious step, scheduling the audit process is a significant aspect of the beginning stage of an internal EMS audit. Typically, these audits can be conducted once a year, but of course, is dependent on the context of the organization individually and their own audit programs.

2. Perform the Audit

It’s important to recognize that the internal audit is not to recreate an external audit performed by ISO, but rather aims to verify that the ability to collect information and data regarding the environmental conditions is sufficient to develop corrective actions and preventative measures in relevant functions of a business.

3. Communicate the Results

Audit results, both positive and negative, should be communicated to top management, as well as other relevant interested parties such as floor staff involved in the job tasks. Identification of improvements, process success, process problems, and other relevant information that will support meeting a company’s environmental objectives needs to be communicated to all parties as well.

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